Get started with the data room
The data room is a secure place to share documents in a property deal. Find it in the sidebar, learn the tabs, and see how to unlock the module if it is not active.
The data room is Arcili's secure space for sharing documents in a property deal. You gather the sale material in one place, invite buyers and advisors, and keep full visibility into who has seen and downloaded what. The data room is an add-on module.
Use a data room when you need to share confidential material with external parties — for example a sale process, a due diligence or a bidding round. All content sits behind an invitation or a share link, and every guest action is named via a one-time code sent by email.
1Find the data room in the sidebar
Click Data rooms in the left sidebar. The entry always shows — even if the module is not enabled for you yet.
Data rooms
You land on the room list titled Data rooms with a usage badge, e.g. 2 of 3 data rooms. The Create data room button sits in the top right.
2What a data room looks like
Each room is built from up to 8 tabs that you switch between at the top of the room. Together they cover the whole deal — from documents to closing. The Q&A tab only appears when the Q&A module is enabled for the room.
| Tab | What it is for |
|---|---|
| Files | Upload, folders, versions and trash for all documents. |
| Info | Short info notes instead of uploading a PDF for a few lines. |
| Checklist | Due diligence checklist with status and linked documents. |
| Property info | Link a property/parcel and pull documents from public registers. |
| Analyses | Share a read-only snapshot of e.g. a property valuation or project assessment. |
| Q&A | Questions and answers between participants and you — all logged. Only shown when Q&A is enabled. |
| Sharing & participants | Invite participants, create share links and manage roles and access. |
| Activity | Activity log and insights: who saw what, when, and how many downloads. |
3Create your first room
Click Create data room, give the room a name (e.g. e.g. Sale of Strandvejen 114) and an optional short description, then press Create.
New data rooms are invite-only by default: only selected team members, admins and invited guests can see the room until you open it up. You can have up to 3 active data rooms at a time — archived rooms do not count.
If the page is locked
If you do not have the module yet, you land on a locked page titled Data rooms are not enabled. The data room is an add-on module, so this is where you unlock it through support.
Press Contact support to unlock. Support typically responds within one business day, after which the room list and the tabs become available.