Create and manage a data room

Create a data room, give it a name and description, and manage it from settings: rename, adjust security and downloads, archive or reactivate. You can have up to 3 active data rooms.

Updated 16 June 2026

A data room is a secure room where you share documents with external parties — buyers, advisors and others — with full visibility into who sees what. Here you create a room and manage it through the whole process.

Data room is an add-on module Data room. Without the module a locked add-on page is shown instead of the list.

1Create a data room

Open Data room and click Create data room. The dialog has two fields:

1
Name — e.g. "Sale of Strandvejen 114"
2
Description (optional) — short description of the purpose

Click Create. The room is created and you are taken straight into it.

Note

You can have up to 3 active data rooms. If the limit is reached, archive a room or contact Arcili to raise the limit — archived rooms don't count.

2Find your way around the room

A data room is split into tabs. Which ones appear depends on the room's settings and content:

Files — the documents in the roomInfo — description and notesProperty info — facts about linked propertiesAnalyses — analysis modulesQ&A — questions and answers with participantsChecklist — request list of missing materialSharing & participants — invite guests and manage accessActivity — log of everything that happens in the room

The Sharing & participants and Activity tabs are visible only to you as owners — not to guests.

3Manage the room from settings

Open the settings menu at the top of the room (Settings). From here you control the whole room — per-participant settings are set under Sharing & participants.

Data room settings

Rename — give the room a new name Content & downloads — allow downloads and combined zip download Security — require terms acceptance (NDA), watermark, index numbering and more Questions & answers — turn on Q&A and private threads

Tip

Use Rename if the deal changes name — it doesn't affect guests' access or links.

4Archive or reactivate

When a deal is finished, you can archive the room under SettingsArchive. Participants keep view access, but uploading and sharing is disabled, and the room no longer counts towards your data room limit.

An archived room is read-only and shows a banner. You can always reactivate it again under SettingsReactivate.

Important

Archiving deletes nothing. Permanently deleting an archived room is handled separately under cleanup and GDPR in settings.

Next steps

Was this article helpful?